For example, a customer may require to be billed monthly from the 1^st of the month. However, they start their rental midway through a month and so need to be charged for the portion of the month remaining.

When entering a contract on Space Manager the user must provide the information necessary to allow the program to generate on-going invoices automatically (frequency of invoicing, list of contract items and rates to charge) and the information to allow the program to generate the initial invoice. This initial invoice can be for any period and an alternative rate. Discounts can also be applied either automatically of manually.

Contracts can include multiple unit rentals, hire items and insurance. Items can be added to a contract or vacated at any time. When all items are vacated from a contract, the contract is terminated, but remains as history on the customer’s account.

This screen shot shows the creation of a new contract for a customer. Space Manager allows for the ongoing contract rate to be entered and for the initial invoice to be defined separately. This initial invoice can include ‘one-off’ or ongoing discounts, an amended rate and can cover any period. In this example the initial invoice covers the remainder of the current month and a 30% discount, calculating the appropriate rates automatically.

The vacation procedure is also fully user configurable to allow for rental refunds to the day, week, month etc.

The vacation procedure will automatically issue the correct credit for an over-charge or a further invoice for an under-charge. This credit/charge period can automatically account for additional requirements such as rent-rounding and notice requirements.

This screen shot shows the vacation of a unit from a contract. An authorized user has the ability change the default vacation conditions for this item by changing the required vacation notice and/or rent rounding. The program will then calculate the appropriate charge or rebate for the customer, displaying a detailed analysis of how it arrived at its calculations.

|BACK|

For example, a customer may require to be billed monthly from the 1st of the month. However, they start their rental midway through a month and so need to be charged for the portion of the month remaining.

Contracts can include multiple unit rentals, hire items and insurance. Items can be added to a contract or vacated at any time. When all items are vacated from a contract, the contract is terminated, but remains as history on the customer’s account.

The vacation procedure is also fully user configurable to allow for rental refunds to the day, week, month etc.

The vacation procedure will automatically issue the correct credit for an over-charge or a further invoice for an under-charge. This credit/charge period can automatically account for additional requirements such as rent-rounding and notice requirements.

For example, a customer may require to be billed monthly from the 1^st of the month. However, they start their rental midway through a month and so need to be charged for the portion of the month remaining.