Update Information

Version Changes

Version 1.30U        
1.If the flag file AMENDADD.DAT is present in the Space Manager directory, the user will be given the opportunity to amend the customer's standard address when vacating a unit.
2.When printing Receipts, some details may print ‘Unallocated’ or ‘Miscellaneous’ if a description for the payment item is not available (e.g. allocating unallocated cash during a receipt). These descriptions were coded into the program and could not be changed. Now, alternate descriptions can be set. Instead of ‘Unallocated’ the required description can be placed on Line 1 of an ASCII text file called RECUNAL.DAT. Instead of ‘Miscellaneous’ the required description can be placed on Line 1 of an ASCII text file called RECMISC.DAT. Both DAT files must be placed in the Space Manager directory and only the first 40 characters of the description is read.
3. A potential error has been identified in the Vacation procedure when vacating a contract for which an automatic discount was given by the program and the entire discount for the current period is being demanded back. This ‘Discount’ charge could be incorrectly calculated. This error has been corrected.
4. Previously, unallocated cash could only be allocated by selecting Receive Payment from the Standard Functions Menu, ignoring the payment type and leaving the Reference and Cash Received fields blank. Now, if the customer has unallocated cash, and the payment type is blanked, the receipt process will jump directly to the allocating of cash against outstanding invoices.
5. When making a New Rental, information relating to the rates of the units are copied from the unit record to the contract. This means that if the Unit record is updated later, it has no effect on any contracts for that unit, it only effects new contracts made after the change. This also applied to amending the Size Code record. Changing the Size Code information had no effect on the unit records for that Size Code or any contract. Unit rates have to be modified either individually or by using the Price Update feature. However this meant that if the Rental Ledger Code of a Size Code was changed, there was no way of amending the Rental Ledger Code associated with the actual contract for the units belonging to that size code.
 Now the Rental Ledger Code can be changed within the Edit Customer/Contract Option. If the Rental Ledger Code is amended for a Size Code, the user is asked whether they wish to update the Rental Ledger Codes of all the current contracts for all units belonging to that Size Code, automatically.
6. When selecting Size Codes within the Occupancy Reports, the Size Codes entered on did not always display the fact that they were currently marked on the selection list. This omission has been corrected. (SMNET ONLY)
7. A MAJOR UPDATE TO THE SPACE MANAGER VAT HANDLING SYSTEM.
 Whilst Space Manager has always been able to handle up to 255 different local tax rates, transaction details had always displayed the total VAT figure only, even though this figure could have been made up of VAT at a number of different rates. This also meant that the only VAT description available on printed documents was ‘VAT’. This is no longer the case. Where a transaction has VAT applied to it at different rates, these different VAT rates will be totaled separately and will appear as separate detail lines on all transactions whether displayed on screen or printed. When printed, the detail line will be taken from the VAT Ledger Code description. Transactions which precede the change will appear on screen and be printed as before.
8. To aid item 7 above, and to give the user more information about transactions in the Customer/Unit Enquiry System, transaction details will now also display the Ledger Code which relates to each transaction detail, for charges or credits only.
 
Version 1.30V        Back to release information  Go to top of page!
1.An additional validation routine has been added to confirm that a valid Contract Number has been issued to a New Rental
2.A change has been made to the Overdue Rent Report Procedure to make it more robust by allowing the report to be generated correctly on PCs with problematic memory management.
3.During the Vacate Procedure, if the flag file AMENDINV.DAT exists in the Space Manager directory, the program will allow the user to amend the customer's Invoice Address. All invoices generated after the Vacation which use the Invoice Address print markers, will print with the amended invoice address.
 
Version 1.30W        Back to release information  Go to top of page!
1.A potential problem encountered in the Credit Note procedure has been corrected. If the credited item was vatable, and the user chose the 'No' option when presented with the 'Is Everything Correct' question, and then amended the credit amount, the VAT calculation was incorrect. This procedure now calculates the amended VAT correctly.
2.When adding quantities within the 'Add Hire or Sale items' option when adding a New Rental, the confusion in being able to add decimals in the quantity field has been removed.
3.The option to Re-Index the Space Manager data files, from WITHIN Space Manager, has been added to the File Management option on the Configuration Settings menu. (SM ONLY)
 
Version 1.30X        Back to release information  Go to top of page!
1.When printing an invoice or credit note which includes a rental detail line, the program prints 'Unit XXXX Rent' as the description. If the flag file RENTDESC.DAT exists in the Space Manager directory, the program will print the Ledger Code description instead. The content of the file is not important.
 
Version 1.30Y        Back to release information  Go to top of page!
1.If an information or error even occurs while Space Manager is running, it is written to an error log file. Each occurrence will included the network card ID number ('MAC' dos variable) of the workstation at which the incident occured.(SMNET ONLY)
2.DATA FILE AMENDMENT. This version can take advantage of a data file amendment which is applied to the TRANS.DBF data file, which contains basic transaction information. The amendment is the addition of one extra field per record which can only be applied by modifying the existing data file. If this version detects the extra field, Transfer transactions will be displayed with the letter 'T' in the Status column when looking at Customer Transactions within the Customer/Unit Enquiry system.
  Please Note: This modiication can only be made by RADical Systems (UK) Limited or their authorised support personnel. Attempting the modification yourself could result in total data loss. The modification IS NOT required to use this version of Space Manager.
3.NEW PRINT ERROR MANAGEMENT SYSTEM. Previously, a print error would cause a run time error and would force the user out of the program if the opperation was not retried. Print errors are now handled within the program code and ending the print job will now simply return the user to the main menu system, from where the operation can be retried after the printer problem has been rectified.
4.An exclusive use error has been corrected within a section of the File Management routine.(SMNET ONLY)
 
Version 1.30Z        Back to release information  Go to top of page!
1.A potential VAT calculation error has been corrected within the automatic invoicing routine. The error could occur if automatic discounts were applied to hire or insurance charges and these charges also attracted VAT.
 
Version 1.40A        Back to release information  Go to top of page!
1.The BACS module for SM and SMNET has been updated to allow for the new BACS Reference requirements
2.At customer request, BACS transaction are reconciled by pressing the 'X' key rather than .
3.The Customer account history report, available within the Account/Unit Enquiry Option, can now be printed in French, German etc.
 
Version 1.40B        Back to release information  Go to top of page!
1. The vacation procedure will display, and allow the user to modify, the number of days notice required during a vacation procedure. This will allow the user to modify the effect of a notice penalty without having to go to the Parameters every time to change the default Notice Period.
2. The vacation procedure will display, and allow the user to modify, the number of days for rent rounding, during a vacation procedure. This will allow the user to modify the effect of rent rounding without having to go to the Parameters every time to change the default setting.
3. The File Management procedure has been modified to ensure that Customers who are not active and have no transactions or contracts, are NOT deleted if they have a Deleted Total which is NOT zero.
4. Previously, when selecting Customers for Statements and the Parameter Option to excluded Non-Active Customers With Zero Balances was set, if a Customer was selected using the Search option and a Unit Number, the displayed Customer Select Screen would be blank if the Customer fell into this category. The program will now display an error; CANNOT DISPLAY THE CUSTOMER RECORD DUE TO THE FILTER CONDITIONS SET.
5. A MAJOR NEW FEATURE HAS BEEN ADDED TO THE CUSTOMER ENQUIRY SYSTEM. The Enquiry System has been expanded to enclude TERMINATED Contract information. Information available includes a full Terminated Contract list, Terminated Contract Details, Terminated Contract Transaction List, details of the Move In Date, the Notice Date, the Vacation Date and the duration of the contract in weeks.

Please Note: Unfortunately, the old contract number will only be available for contracts vacated after this version has been installed. Previous versions do not retain the contract number after vacation.
6. The following Print Markers have been added:

Credit Note Printing

\D4 Credit Note date in full (e.g.1st July 1997)
\S1 Contract Number (if any)
\S2 Contract Number (if any) with Prefix and leading Zeros
\VT VAT Total
\VN Net total before VAT
\G1 Customer Identification field

Invoice Printing

\D4 Invoice date in full (e.g.1st July 1997)
\VT VAT Total
\VN Net total before VAT
\G1 Customer Identification field

Mail Shots

\L1 Customer Alternative Address Line 1
\L2 Line 2
\L3 Line 3
\L4 Line 4

 
7. Space Manager Now includes an interface for the PTi Access Control System supplied by Preferred Technology Inc, including corresponding new sections within the Customer Account Enquiry System.. For more information, please see Document DOC#100004 in the Space Manager Frequently Asked Questions section.
8. Space Manager Now includes an interface for the Quikstor Access Control System, including corresponding new sections within the Customer Account Enquiry System.
9. Space Manager now includes a Stock Control System. For Sale or Hire Items, users can now set the current stock level, when stock was last added and how much was added. They can also report on current stock levels. When items are sold or hired, the stock levels automatically reduce. Low stock warning levels can be set, automatically warning the user of low stock levels as part of the program start-up routines.
10. Users can now select customers by entering one of their transaction reference numbers. Also, users can enter a part of the customer's name but choose to search active customers only.
11. Space Manager now allows users to set-up their own payment types. Previously, only payment types C1-C5 were allowed (Cash, Cheque, Credit Card, Standing Order or BACS). Now users can add additional payment types (up to 230 extra payment types) to cover payments by Switch or Delta, for example.
12. The User can now set days grace for Late Charges/Letters by individual contract. This setting acts in addition to the days grace for standing order if the contract payment type is 4.
13. The Overdue Rent Report now takes into account the days grace set by contract and for Standing Order payments.
14. Mail Shots can now be selected for those customers who have a contract price update waiting.
15. Start-of-day automatic Invoices and Late Charges/Letters are now produced in Customer Order.
16. If Space Manager is started with the /X switch, it will check for the existence of an error.log file. Now, if it finds the file, it can be displayed on the screen, allowing the user to check the file before deciding whether to continue or exit Space Manager.
17. The facility to delete individual charge items has been added to Miscellaneous Account Charge option on the Standard Functions Menu.
18. The facility to store a Work Telephone Number with the customer record has been added.
19. The facility to store the Customer's date of birth has been added. This field can be set to either required or optional.
20. The ability to disable automatic discounting for specific contracts when producing automatic invoices, irrespective of whether the conditions have been met, has been added to the Edit Customer/Contract system.
21. Previous versions of Space Manager have suffered from a very 'one dimensional' reports display system. When displaying reports to the screen, it has only been possible to move through the reports 'one way'. This meant that if you wanted to go back and see something displayed on earlier screens, you had either to print the report out, or select to display it all over again. This could be most frustrating, particularly if your were displaying a very long report!
This version changes all that, by utilizing a new reporting system. Whilst losing none of the familiarity of the old system, the new reports display gives the user the ability to scroll up the report, as well as down.
22. Reports can now be printed to a File (Printer) for printing later, in which case the printed file will contain the same formatting as if it had been printed directly to the printer, or they can be printed to a File (Data) for inclusion in other documentation or spreadsheets, in which case they will have no column headers or printer formatting at all.
Version 1.40C        Goto the New Features list